INSTITUTIONAL REFUND POLICY

Tuition is computed with the assumption that a student will remain throughout the entire program. No part of the tuition can be refunded for withdrawal or dismissal without approval by the AAMI administration and settlement of all current financial obligations.

Students who withdraw are required to notify the administration in a signed and dated letter which becomes effective on the date of its receipt. A student may also be considered to have withdrawn by non-attendance for 30 days, in which instance the effective date of resignation is 30 days following the last date of attendance.

A student withdrawing prior to the commencement of classes will be entitled to a refund of all tuition paid in advance.


CAMPUS

Tuition is computed with the assumption that a student will remain throughout the entire program. No part of the tuition can be refunded for withdrawal or dismissal without approval by the AAMI administration and settlement of all current financial obligations.

Students who withdraw are required to notify the administration in a signed and dated letter which becomes effective on the date of its receipt. A student may also be considered to have withdrawn by non-attendance for 30 days, in which instance the effective date of resignation is 30 days following the last date of attendance.

A student withdrawing prior to the commencement of classes will be entitled to a refund of all tuition paid in advance. Withdrawal or termination refunds occurring during any semester will be governed by the following schedules:

CAMPUS REFUND SCHEDULE

WeekRefund
Before the first day of the semester100%
1st week    From the first week of the semester75%
2nd week    From the second week of the semester50%
3rd week    From the third week of the semester25%
4th week    From the fourth week of the semester15%

There are no refunds after the 4th week of the semester.

For students who receive Title IV funds such as Stafford Student Loans, PELL Grants, etc., and withdraw before 60% of the period of enrollment has elapsed, a pro-rata calculation shall be determined using Federal regulations.


CAMPUS MILITARY TUITION ASSISTANCE REFUND SCHEDULE

Refunds are calculated in accordance with the Military TA Tuition Refund Policy (for those Military TA students who officially drop a class or classes during the time frame listed below.

13 Weeks Refund
Before the first day of the semester 100%
1st week         From the first week to the second week of the semester 75%
2nd week From the second week to the eighth week of the semester 60%

there are no refunds after the 8th week of the semester.


ONLINE

ONLINE REFUND SCHEDULE

Refunds are calculated in accordance with the Tuition Refund Policy (unless a student’s home state refund policy is different) for those students who officially drop a class or classes during the time frame listed below.

online 13 week semester daysBefore the first day of the term100%
1-7
From the first day of the course to the 7th day of the course
75%
8-14
From the 8th day of the course to the 14th day of the course
50%
15-21
From the 15th day of the course to the 21st day of the course
25%
online 9 week semester daysBefore the first day of the term100%
1-7
From the first day of the course to the 7th day of the course
75%
8-14
From the 8th day of the course to the 14th day of the course
50%
15-21
From the 15th day of the course to the 21st day of the course
25%
online 7 week semester daysBefore the first day of the term100%
1-7
From the first day of the course to the 7th day of the course
75%
8-14
From the 8th day of the course to the 14th day of the course
50%

The percentage of refund is determined by the official date of withdrawal posted on the official drop form. This form may be accessed online or in the Registrar’s Office on campus. Failure to attend class, giving notice to the instructor or stopping payment on a check or credit card is not considered an official drop or withdrawal. You must file an official drop form with the Registrar’s office electronically or in person.

Tuition will be refunded 100% for those courses which, at any time, are cancelled by the College.

For students who receive Title IV funds such as Stafford Student Loans, PELL Grants, etc., and withdraw before the 60% of the period of enrollment has elapsed, a pro-rata calculation shall also be calculated using Federal regulations.


MILITARY TUITION ASSITANCE ONLINE REFUND SCHEDULE

Refunds are calculated in accordance with the Military TA Tuition Refund Policy (for those Military TA students who officially drop a class or classes during the time frame listed below.

online 13 week semester (91 days)     Week Refund
Before the first day of the semester 100%
1-7             From the first day to the seventh day of the course 75%
8-55           From the eighth day to the fifty-fifth day of the course 60%
online 9 week semester (63 days)     Week Refund
Before the first day of the semester 100%
1-7             From the first day to the seventh day of the course 75%
8-38           From the eighth day to the thirty-eighth day of the course 60%
online 7 week semester (49 days)     Week Refund
Before the first day of the semester 100%
1-7             From the first day to the seventh day of the course 75%
8-30           From the eighth day to the thirtieth day of the course 60%

The percentage of refund is determined by the official date of withdrawal posted on the official drop form. This form may be accessed online or in the Registrar’s Office on campus. Failure to attend class, giving notice to the instructor or stopping payment on a check or credit card is not considered an official drop or withdrawal. You must file an official drop form with the Registrar’s office electronically or in person.

Tuition will be refunded 100% for those courses which, at any time, are cancelled by the College.


Refund Exceptions 

Students withdrawing from the college or from courses for one of the following reasons must submit a written request for a refund exception to the Registrar or designated college official:

  1. A student with a serious illness, verifiable by a doctor’s written statement that the illness prevents the student from attending all classes for the semester. The doctor’s statement must be on file with the college before a refund can be given.
  2. Serious illness or death of an immediate family member that prevents the student from attending all classes for the semester. Immediate family members include spouse/partner, father, mother, grandfather, grandmother, child, foster child, grandchild, stepchild, sibling, step-sibling, stepfather, stepmother, or spouse’s/partner’s father, mother, grandfather, grandmother, or in-laws in any one incident. Appropriate documentation must be provided before a refund can be given.
  3. Death of a student. Appropriate documentation must be provided before a refund can be given.
  4. A student in the Armed Forces or any state National Guard who is called to active duty and assigned to a duty station, verifiable by a copy of the orders, will be allowed to withdraw and receive a 100% refund of tuition and course fees, provided courses have not been completed.

Requests for a total withdrawal from a college or courses for one of the above reasons may result in a partial prorated refund of tuition, provided courses have not been completed. All decisions made by the college are final.

Limitation: Never attending is not an allowable refund exception or an excuse of the debt incurred through registration.

REFUND POLICY FOR DEPARTMENT OF DEFENSE TUITION ASSISTANCE FUNDS

Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded.  When a student withdraws, they may no longer be eligible for the full amount of TA funds originally awarded.

Students who receive tuition assistance (TA) funds for a course or courses from the Department of Defense (DOD) may have a refund processed and returned to the student’s DOD branch of service in the following situations. Please refer to AAMI’s withdrawal and refund processes.

  • Per Refund Exception 4, a student who is called to active duty and assigned to a duty station, verifiable by a copy of the orders, will be allowed to withdraw, provided courses have not been completed. A 100% refund of TA funds will be issued to the student’s DOD branch of service.
  • A student who withdraws for reasons other than those outlined above within the first 60% of the period for which funds were received will have the proportional amount of unearned TA funds returned to the student’s DOD branch of service. Withdrawing after the 60% date will not result in adjustment to the student’s Tuition Assistance for that period.  Please refer to AAMI’s withdrawal policy and DOD branch of service for potential student financial responsibility as a result of withdrawal.

When a TA student officially withdraws from a course, the date of withdrawal will be used as the last date of attendance.  For unofficial withdrawals, AAMI will determine the last date of attendance based on the last date a student participated in the class as determined by their instructors.