ACADEMIC PROGRESS (Applies to Campus and Online Students)

To be in good academic standing and to move forward academically to succeeding semesters, a student must maintain a cumulative Grade Point Average (GPA) of 2.00 or higher in order to graduate the program.

Failure to maintain “good academic standing” may jeopardize a student’s ability to qualify for certain financial aid awards.

Summary of Satisfactory Academic Progress (SAP):

GPA Requirement

The required GPA to maintain good academic standing and satisfactory progress for federal financial aid is based on the number of credit hours the student has attempted. See the Cumulative GPA Required in the policy chart.

SAP Requirements

Three requirements must be met to receive federal financial aid for future semesters. See the Measurement column in the policy chart.

Financial Aid SAP Warning Status

Students failing the SAP standards may receive federal aid for one semester without an appeal if the student met GPA and Pace standards in the prior semester of enrollment or were in the first payment period of their program. Warning status is not available to students failing to meet the MTF requirement.

Financial Aid SAP Appeal Process

Students failing SAP by the end of their warning semester or have reached Maximum Time frame who experienced an extenuating circumstance that prevented successful completion of courses may submit a SAP appeal to be re-considered for federal aid eligibility.

Financial Aid Eligibility

If you are not meeting the SAP Pace and/or GPA requirements, you will be assigned warning status for your next semester of enrollment, and you can receive federal aid for that semester. If SAP is not achieved by the end of your warning semester, your Federal financial aid will be suspended. Students with extenuating circumstances can appeal this suspension by submitting a Satisfactory Academic Progress Appeal with all necessary documentation.

Satisfactory Academic Progress

The American Academy McAllister Institute (AAMI) monitors the Academic Progress of “All Students” after each semester.

Academic Standards

The following two academic progress requirements are evaluated for “All Students” at the end of each semester. Students who are receiving or have applied for Financial Aid are subject to additional requirements, which may be found in the Catalog under Financial Aid.

  1. Grade Point Average (GPA) – Qualitative Measure

Students must maintain a specific cumulative GPA for all semesters of attendance at AAMI based on the number of credits a student has attempted.

Credits AttemptedCumulative GPA Required
0 – 171.70 or higher
18 – 351.80 or higher
36 – 531.90 or higher
54 or more2.00 or higher
  1. Pace of Completion (Pace) – Quantitative Measure

Students must earn a grade of ‘D’ or better in 66.67% of credits attempted. Pace is determined by dividing the number of earned credit hours by the number of attempted credit hours. A grade of ‘D’ or better includes grades of ‘A’, ‘B’, ‘C’, ‘D’, ‘NCP’, ‘-R’, and ‘P’. For a full listing of grades, please see the Catalog.

The Academic Policy

As described below, the SAP Policy measures a student’s GPA, Pace of Completion to insure students are meeting AAMI’s Academic Standards.

MeasurementAcademic Policy
GPAAttempted CreditsCumulative GPA Required
0 – 171.70 or higher
18 – 351.80 or higher
36–531.90 or higher
54 or more2.00 or higher
Pace of CompletionMonitored for Warning & Probation if Cumulatively 66.67% of total credit hours attempted has not been met.

Grades, Incompletes, Withdrawals, Repetitions, and Transfer Credits

The following chart outlines how each grade impacts the standards of the SAP Policy.

GradesGPAPace
AttemptedCompleted
A, B, C, D, NCP, -R, PYYY
F, F*, NCF, I, WPYYN
W, WPNYN
TRNYY
IP, AUNNN

Additional notes regarding grades:

Incomplete coursework (grades of ‘I’) is considered an ‘F’ grade for each requirement of the SAP calculation. If the incomplete grade changes to a passing grade after the SAP evaluation, AAMI can reevaluate a student’s academic progress to include the passing grade. Students must notify the Academic Dean for this reevaluation to occur.

Withdrawn courses after the 100% refund period (grades of ‘W’ and ‘WP’) are not included in the GPA but are considered attempted credit hours in the Pace calculations.

Each repeated course in which a grade of “D” or better was received is included in attempted and completed credit hours for Pace. All other grades are included in attempted credit hours for pace but only the most recent grade received is included in the GPA calculation.

All transfer credit accepted by AAMI are included in the attempted and completed credit hour calculations for Pace (attempted and completed). Transfer credit is not included in the GPA calculation.


REPEAT COURSE/ACADEMIC FORGIVENESS POLICY

This policy allows you to repeat coursework in which you received grades of “F” or “D.” The purpose of this policy is to permit students to improve on their past poor performance and allow the student to demonstrate his/her current ability.

Although a student must repeat “F” work, the failure will not be calculated in the subsequent cumulative grade point average once the course work has been successfully repeated.  However, any course that is repeated will count toward the number of Attempted Credits in Calculating a student’s Satisfactory Academic Performance Pace and will remain on the transcript.

A student who was academically dismissed due to not meeting Satisfactory Academic Performance (SAP) must apply for reinstatement at AAMI. If the student is allowed to re-enroll, he/she must follow the terms and conditions outlined by the Director of Student Services at the point of reinstatement.

Repeated course(s) are indicated on the transcript by adding the suffix “-R” (i.e. A-R; B-R etc.)


WARNING

Results of the SAP Calculation

At the end of each semester, SAP is calculated against the student’s academic transcript. Results of this calculation that are not Satisfactory will be emailed to the student at their personal email address within seven to ten business days of the end of the term with either an Academic Warning or Academic Probation notification.

Students will be assigned one of the following statuses:

Academic Warning

Students failing the SAP standards may continue to the next enrollment period if the student met GPA and Pace standards in the prior semester of enrollment or were in the first payment period of their program.

Failure to maintain “Satisfactory Academic Performance” (SAP) may jeopardize your eligibility for certain financial aid awards.


PROBATION

Results of the SAP Calculation

At the end of each semester, SAP is calculated against the student’s academic transcript. Results of this calculation that are not Satisfactory will be emailed to the student at their personal email address within seven to ten business days of the end of the term with either an Academic Warning or Academic Probation notification.

Students will be assigned one of the following statuses:

Academic Probation

If a student does not meet the SAP standards after the Academic Warning Semester, the student is placed on Academic Probation for as many semesters as they do not meet SAP.  Students must also agree to and sign a written “Agreed to Academic Plan” before continuing to the next enrollment period.

Failure to maintain “Satisfactory Academic Performance” (SAP) may jeopardize your eligibility for certain financial aid awards.


DISMISSAL

Results of the SAP Calculation

At the end of each semester, SAP is calculated against the student’s academic transcript. Results of this calculation that are not Satisfactory will be emailed to the student at their personal email address within seven to ten business days of the end of the term with either an Academic Warning or Academic Probation notification.

Students will be assigned one of the following statuses:

Academic Dismissal

Students failing to maintain a satisfactory Cumulative GPA in two Consecutive Enrollments will result in the student’s Dismissal.  If dismissed, a student must sit out a period of one enrollment before being permitted back on Academic Probation with an “Agreed to Academic Plan.” If the student fails to maintain satisfactory Earned Cumulative GPA in two consecutive enrollments, the student is dismissed permanently.

Failure to maintain “Satisfactory Academic Performance” (SAP) may jeopardize your eligibility for certain financial aid awards.


ATTENDANCE

Regular attendance and class participation are essential for successful scholarship. Moreover, the habit of attending all scheduled classes and meeting all assignments promptly are attributes that a student will carry over into his/her professional career.

Unless students are confident of their academic aptitude, they are urged not to take an outside job during the early weeks of the school year. They should first make a satisfactory adjustment to school life. Success in school is the paramount consideration and outside activities should be secondary to this end.

EXTENDED ABSENCES

Verified extended absences due to military obligations, court appearances or extended illness may be given special consideration by the Faculty Council.

CAMPUS ATTENDANCE POLICY

To receive credit, a campus student must attend at least 80% of all scheduled hours in each course. Those students who do not meet this requirement will receive

“NC” (No Credit) on their transcript and will be required to repeat the course the next time it is offered and attend classes on a regular basis.

ONLINE ATTENDANCE POLICY

Federal policy and AAMI online attendance policy require students to be in continuous attendance for the entire semester. To enforce these policies, AAMI maintains attendance records on all students to ensure that they are in continuous attendance.

See the STUDENT HANDBOOK for the detailed online attendance policy.


ADD/DROP POLICY (See Student Handbook)

Students are allowed to drop or add a course, for which prerequisites have been met and course capacity permits, during the first week of class. Additional tuition charges are due when a student adds one or more credits. Students wishing to add/drop a course should contact their Academic Advisor.


NON-ACADEMIC DISMISSAL, SUSPENSION

(See Student Handbook)

Students may be suspended or dismissed if they violate any of the American Academy McAllister Institute’s code of conduct as outlined on this Website, in the Catalog and in the Student Handbook. Students suspended or dismissed for non-academic reasons may request a hearing within 10 working days of the suspension or dismissal. The decision of the Faculty Council may be appealed to the Executive Committee, whose determination is final.


ACADEMIC WITHDRAWAL

ACADEMIC SEMESTER WITHDRAWAL FOR CAMPUS STUDENTS

A student may voluntarily withdraw from the program without penalty until the end of the 6th week of the semester. The student must notify the Registrar in WRITING of his or her intent to voluntarily withdraw. A notation of “W” will appear on the transcript indicating formal withdrawal. If the school does not receive written notification, a student will receive a notation of “F” in all course work. Students may appeal to drop a class after the 6th week of the term for extenuating circumstances.

If, after the beginning of the 7th week, a student wishes to withdraw from AAMI, they must provide documentation of extenuating circumstances to warrant a grade of W. Each situation will be evaluated individually.

ACADEMIC WITHDRAWAL FROM A CAMPUS COURSE

Students will be allowed to drop an individual course up until the end of the 6th week of a semester. If, after the beginning of the 7th week a student wishes to withdraw from a course, they must provide documentation of extenuating circumstances to warrant a grade of W. Each situation will be evaluated individually.


AUDIT POLICY

Audit is a registration status allowing a student to attend a course without receiving a grade or credit. Registration to audit a course is on a space available basis and is at the discretion of the Registrar and the instructor.

After the first week of class, a student may not change from audit status to credit enrollment. The cost to audit is $100 per course regardless of the number of credits.